Executive Assistant
Company: fairlife, LLC
Location: Chicago
Posted on: April 28, 2024
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Job Description:
fairlife, LLC is a Chicago-based nutrition company that creates
great-tasting, nutrition-rich and dairy products to nourish
consumers.With nearly $2B in annual retail sales, fairlife s
portfolio of delicious, lactose-free, real dairy products includes:
fairlife ultra-filtered milk; Core Power High Protein Shakes, a
sports nutrition drink to support post-workout recovery; fairlife
nutrition plan , a nutrition shake to support the journey to better
health.A wholly owned subsidiary of The Coca-Cola company,
fairlife, LLC has been recognized by both Fast Company and Nielsen
for its industry leading innovation.To learn more about fairlife
and its complete line of products, please visit fairlife.com.
job purpose: The Executive Assistant will provide high-level
administrative support to fairlife, LLC s Executive Leadership Team
(ELT) by acting as a project manager of people: conducting meeting
coordination, preparing reports and presentations, handling
information requests, managing business-related event planning and
coordination, and performing a wide variety of other administrative
functions. An ideal candidate is responsive, thoughtful,
self-directed, positive, and can communicate effectively and
efficiently.The Executive Assistant is an onsite position with
fairlife that requires attendance Monday through Friday in office
based out of our Chicago, IL headquarters
location.responsibilities: Prepare or coordinate the preparation of
correspondence, forms, reports, presentation materials, and other
written communication as required.Manage daily calendars and
coordinate meetings, conferences, special events, appointments, and
travel (domestic and international) arrangements.Provide
comprehensive administrative support for the 3 Executive Team
Leaders (Group Leader
Supply Chain Operations & Technical, Chief Supply Chain Officer,
and Chief Technical Officer)Serve as a trusted business partner to
your executives, ensuring they are productive and effective with
your support and management of their time and priorities.Maintain,
organize, and proactively manage executive calendars, ensuring
accurate scheduling of meetings, and events. Optimize schedules to
create more time for strategic initiatives by efficiently managing
conflicting priorities and minimizing overlapping meetings and/or
scheduling conflicts.Manage timeline and preparation of
executive-level presentations, including Board of Directors reports
and presentations, and assist with draft and deadline
management.Coordinate and support end-to-end logistics and planning
for both virtual and in-person meetings. Arrange and reserve
conference rooms, catering, audio/visual, and other essential
services.Thoughtfully plan and execute team events and
offsites.Anticipate needs and act on behalf of the Executives when
appropriate.Work closely with the Executives to keep them well
informed of upcoming commitments and responsibilities, following up
appropriately.Have a pulse on team morale and needs to cultivate
culture and community within the team.Provide a bridge for smooth
communication between leaders and internal teams and departments.
Act as liaison between Executives and internal/external
stakeholders.Identify opportunities to streamline efforts and
improve processes.Manage, process, and review expense reports in a
timely manner.Serve as a critical partner to team of Executive
Assistants. Work together to schedule meetings, align leaders
calendars, and stay up to date on what is happening
cross-functionally. Assist in the planning and execution of joint
projects, office functions, company-wide events, offsite meetings,
etc. and administrative back-up.Management of ad hoc special
projects.Assist with special projects/event planning as needed;
Pro-actively anticipate work assignments whenever
possible.skills/qualifications required: 5+ years of experience
providing high-level strategic and administrative support to top
level executivesBachelor s Degree in Business or related field
preferred, or combination of education and relevant work experience
requiredAbility to handle ambiguity and work in a fast paced,
entrepreneurial environmentExperience working at a start-up or
rapidly growing companyExperience in planning, coordinating, and
executing team eventsAbility to manage a high volume of external
and internal facing requests with organization and a sense of
urgency
prioritizing and ensuring timely follow-up and throughMaintain a
high level of confidentiality, professionalism, discretion, and
judgement at all timesProficient in Microsoft Office, including
Outlook, Word, Excel, and PowerPointStrong organizational skills
with the ability to manage deadlines, prioritize workload in a
fast-paced environment, with the ability to quickly adapt to
changing business needsCapability of working both independently and
within a team environment, resourcefully seeking answers, and
removing obstaclesAbility to exercise self-direction, good
judgment, and diligence in identifying resources, mapping out and
executing action plans, gathering and organizing data, and
communicating with involved partiesAbility to work proactively,
anticipate needs, problem-solve, and mitigate issuesFlexibility and
willingness to adapt to different work styles, preferences, and
frequently changing prioritiesposition location: Chicago, ILreports
to: fairlife Executive Leadership Teamtravel requirements: up to
20%
fairlife, LLC is an equal opportunity employer. We do not
discriminate on the basis of--race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran
status, sexual orientation, gender identity or expression, or any
other characteristic protected by federal, state or local laws. All
qualified applicants and employees will be given equal opportunity.
Selection decisions are based on job-related factors.In addition to
its nondiscrimination commitment, the Company will also provide
reasonable accommodation of qualified individuals with known
disabilities unless doing so would impose an undue hardship on the
Company. If you have a disability and would like to request
accommodation in order to apply for a position with us, please
email--careers fairlife.com.
Keywords: fairlife, LLC, Oak Park , Executive Assistant, Other , Chicago, Illinois
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